Operations Coordinator

Department: Operations

Reports To: HR & Operations Specialist

Status: Part-time, Non-exempt

Effective Date: September 2024

The responsibilities of this role include maintenance of human resources activities and programs and support of the operations department. This role will also be responsible for the Charitable Registrations process.

Christ-Centered Culture

This means we regularly share our faith with others. The Great Commission is our mission, and our role is to equip and encourage others to do the same.
We keep Christ central through active participation in and contribution to the spiritual growth of the organization, maintaining God-pleasing relationships with all co-workers, volunteers, donors, and partners.
Every person, and position, is eagerly looking for opportunities to directly mobilize ministry through our volunteers and donors.

Duties and Responsibilities:

processes and submits payroll and 403(b) information and troubleshoots payroll issues
maintains and updates employee handbooks, process documentation, organization structure lists, and other similar departmental assets in both domestic and international context
assists with the recruitment and interview processes, the processing of terminations, and preparation of the performance review process
maintains registration of KW vehicles and keeps records current
assists in research and policy development for all areas in the operational sphere
responds to team requests for IT support and troubleshooting within company programs
compile information needed for reports, applications, and other department requests
submit Charitable Registrations applications and renewals according to individual State requirements and deadlines
assist the Finance Manager with bookkeeping duties
other duties as assigned

Education, Experience, and Characteristics:

must demonstrate alignment with Kingdom Workers' Statement of Faith
bachelor’s degree (B.A.) from four-year college or university; or four+ years related experience and/or training; or equivalent combination of education and experience
knowledge of human resources functions, specifically payroll, preferred
experience with general bookkeeping
keen attention to detail
ability to participate in a work environment that fosters open and honest two-way communication
ability to work independently, prioritize workload, and deliver quality results on time, while working on multiple projects simultaneously
must possess strong communication skills
be comfortable with the use of technology and software platforms
have proven ability to work cross-culturally while building relationships and working collaboratively with others

Location and Travel Expectations:

position is based in the KW Home Office in Waukesha, WI
position can be partially remote as approved by management
ability to travel occasionally
ability to travel by road, air or other means as may be encountered in a developing country
ability to happily spend time and work in remote areas
valid passport, or ability to obtain one, required
valid driver’s license required

Other Conditions:

frequently required to walk, sit, stand, and/or lift up to 30 pounds
frequently required to utilize hand and finger dexterity
continually required to talk and hear
occasional exposure to wet and/or humid conditions including outdoor exposure
occasional exposure to bloodborne and airborne pathogens or infectious materials

Note: Reasonable accommodations may be made for individuals with disabilities or physical restrictions to perform the essential functions of this position.

The above information describes the minimum levels of knowledge, skills, abilities, duties, and requirements necessary to perform the primary functions of the position. This shall not be construed as a detailed description of all the duties and requirements that may be necessary in this position. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.