Executive Assistant

Department: Executive

Reports To: President & CEO

Status: Part-time, Non-Exempt

Effective Date: November 2025

The Executive Assistant will support the work of the President & CEO, coordinate activities, and support the logistics of the Board of Directors and BOD committees. The Executive Assistant will also manage office activities as directed.

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Christ-Centered Culture

This means we regularly share our faith with others. The Great Commission is our mission, and our role is to equip and encourage others to do the same.
We keep Christ central through active participation in and contribution to the spiritual growth of the organization, maintaining God-pleasing relationships with all co-workers, volunteers, donors, and partners.
Every person and position is eagerly looking for opportunities to directly mobilize ministry through our volunteers and donors.

Duties and Responsibilities:

Manage the schedule of the President & CEO
carry out special projects at the direction of the President & CEO
prepare, edit, send and receive correspondence and reports for the President & CEO and Kingdom Workers Board of Directors
organize and maintain records and files for the President & CEO and Kingdom Workers Board of Directors
manage communication and logistics (including travel plans) for the Chairman and Secretary of the Kingdom Workers Board of Directors, BOD Committees, and President & CEO, and invited guests
maintain organizational and constituent confidentiality in accordance with KW policy and all State laws and regulations
plan events for leadership, both on and off-site (may require work outside normal business hours occasionally)
backup for communication of building messages, prayer lists, and other general office coworker information
enter President & CEO notes into donor management system
attend selected Board of Director, Committee, and Organizational meetings and record minutes
collaborate with Program Optimization team to ensure Board surveys are sent and recorded
back up for incoming calls to main office line
must be comfortable communicating with WELS constituents
other duties as assigned

Education, Experience, and Characteristics:

must be a member in good standing with a church formally affiliated with the Confessional Evangelical Lutheran Conference. For more information click here.
prior experience supporting leadership preferred
ability to maintain strict confidentiality of sensitive matters
ability to participate in a work environment that fosters open and honest two-way communication
ability to work independently, prioritize workload, and deliver quality results on time, while working on multiple projects simultaneously
must possess strong communication skills
be comfortable with the use of technology and software platforms
have proven ability to work cross-culturally while building relationships and working collaboratively with others

Location and Travel Expectations:

position is based in the KW Home Office in Waukesha, WI
position is required to be on-site
ability to travel occasionally
ability to travel by road, air or other means as may be encountered in a developing country
ability to happily spend time and work in remote areas
valid passport, or ability to obtain one, required
valid driver’s license required

Other Conditions:

frequently required to walk, sit, stand, and/or lift up to 30 pounds
frequently required to utilize hand and finger dexterity
continually required to talk and hear
occasional exposure to wet and/or humid conditions, including outdoor exposure
occasional exposure to bloodborne and airborne pathogens or infectious materials

Note: Reasonable accommodations may be made for individuals with disabilities or physical restrictions to perform the essential functions of this position.

The above information describes the minimum levels of knowledge, skills, abilities, duties, and requirements necessary to perform the primary functions of the position. This shall not be construed as a detailed description of all the duties and requirements that may be necessary in this position. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.